Top 4 Tool I Use to Maximize My Time

February 01, 2018  •  Leave a Comment

As glamorous as some people may think owning your own business can be, running a small business (successfully) alone can be overwhelming and can take up a crazy amount of time! I am someone that likes to always be busy – but I want to be busy with things that make me happy and things like book keeping and social media are not on that list. So over the past couple years, I have discovered some tools that help me maximize my time when it comes to tasks that I am not so crazy about.

 

Pixifi

Pixifi has been a life saver for me! It helps be run all the boring parts of the business such as scheduling, emailing, contacts, invoices, and more. There are so many studio/business management tools out there now and they all basically do the same thing, it is just a matter of finding one that fits your budget and with how your brain works – and for me it was Pixifi.

I love that it does everything for me and once a client is booked, it will send out the invoices, contracts, questionnaires, take payments, and send me and the client reminders of when things need signed or paid.

One feature that I really love about it is all the templates you can make for basically everything! It saves so much time from having to writes out the same information every time or copy and pasting. I also love the workflow visualizer, it allows me to see at just a glance how far along I am with every client.

If you aren’t using a client management program yet, I strongly suggest one!

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Planoly

I don’t know about you, but I am not thinking about social media every minute of the day wondering when I should post, what I should post, and then try and remember to actually post. If I didn’t have Planoly, my Instagram would be non-existent.

Planoly is a great tool that helps me upload all the photos that I want to share on Instagram, type out the captions for them on an actual keyboard (which to me is way faster than my phone), and then schedule the posts to alarm you when to post. (You get a notification on your phone when it is time to post since Instagram doesn’t allow complete scheduling integration.)

There many cool features that it also has that I take full advantage of like saving hashtags I frequently use, tracking the stats of your posts, and allows you to see how your planned posts look in the grid.

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Passion Planner

I know so many people find paper planners so old school but there is something about writing things down that helps me remember them better and better visualize what I have to do.

I am someone that is very goal-oriented and that is a big part of what drew me to this planner. I love how it helps me map out my short and long-term goals, track the steps I need to take to achieve my goals, and reflect about my progress.

I also love having a paper back up to my schedule and find it much faster to quickly whip out my planner and check my availability than fumbling through an electronic calendar that may not even load because technology often finds a way to hate on me.

My planner basically sits open on my desk everyday and makes it easy to see what sessions I have coming up, what content I need to work on or get out, my to-do lists, and personal errands or work that I need to focus on too.

And yes…I am one of those planner nerds that decorates their planners – not the extreme where the planner isn’t really usable anymore, but I do like to use coordinating colors fill in blank space with stickers and quotes. It makes me happy so no judgement please! LOL

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IFTTT

This is a new one for me, so I can’t brag on it too much but from what I have done with it so far, I love it. As I mentioned before, I don’t like spending hours posting content to every different type of social media. But like every small business owner, you want to get seen however you can.  For me when it comes to social media, Facebook and Instagram are my biggest ways of reaching clients, but I still want to have content out there on Twitter and Pinterest but don’t want to put as much work into it.  

IFTTT is an applet that will take what you post to say your Instagram and then post it to other social media as native posts (no shares or reposts). And I use it to help keep my Pinterest and Twitter updated with my latest content without having to actually post to all the different social media outlets individually.

I am sure I not using it to its full potential yet, but so far, this is a handy app that is helping me keep on the social medias I tend to forget about when I get busy.

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Bonus!

Facebook Pages also has a feature where you can schedule your posts and I take full advantage of that! I often upload several posts all at once and store then in the drafts folder until I am ready to schedule them. This is great so you don’t have to be online during the best time to post, Facebook just does it for you!


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